Your construction finance stack, properly connected and continuously monitored — built for contractors running ServiceTitan, Procore, Knowify, Buildertrend, or Jobber alongside QuickBooks Online, Foundation, or Sage 100 Contractor. We also connect payroll and expense tools such as ADP, Gusto, and Ramp so job costing stays clean, WIP reporting stays accurate, and your construction dashboards can be trusted.
We integrate the core systems construction businesses actually use so financial data flows correctly and stays accurate.
Accounting systems like QuickBooks Online, Foundation, and Sage are the financial source of truth. Everything else needs to map cleanly into these systems.
Construction and operations platforms such as Procore, Buildertrend, ServiceTitan, Knowify, and Jobber are where jobs, costs, labor, and billing activity originate. We integrate these so job costs, revenue, and progress hit the correct jobs and cost codes in accounting.
Payroll systems like ADP, Paychex, QuickBooks Payroll, and Gusto are integrated so labor, payroll taxes, and burden are allocated correctly to jobs instead of sitting in lump sums.
AP and spend tools such as Bill.com, Ramp, and Melio are connected so vendor bills, payments, and credit card activity sync cleanly without breaking reconciliations.
Time tracking and reporting tools like QuickBooks Time, ClockShark, Power BI, and Fathom are integrated so hours, costs, and dashboards are built on real data, not manual exports.
Finance systems in construction break because the business runs across too many tools that were never designed to work together.
Jobs are created in construction systems like Procore, Buildertrend, ServiceTitan, Knowify, or Jobber, while accounting lives in QuickBooks Online, Foundation, or Sage. Payroll runs through tools like ADP, Paychex, or Gusto, and billing or payables flow through platforms such as Bill.com, Ramp, or Melio.
When charts of accounts, cost codes, jobs, and customers are not aligned across these systems, data starts drifting. Job costs land on the wrong jobs, revenue no longer matches progress, and reconciliations stop tying out. Over time, reporting becomes unreliable and teams resort to spreadsheets instead of fixing the underlying systems.
Systems also break over time. New jobs are added, cost codes change, crews move, billing methods evolve, and integrations are rarely updated to match those changes. Sync errors get ignored, manual workarounds creep in, and small issues compound into unreliable reporting.
Cost construction teams end up patching problems in spreadsheets instead of fixing the system. This service exists to prevent that by addressing issues at the system level before they affect accounting, reporting, or decision making.
We treat finance systems as infrastructure, not tools.
Our philosophy is simple. Accounting must be the source of truth, and every connected system must map cleanly into it. We do not force workflows to fit software. We align systems to how construction work is actually performed, then lock that structure in.
We prioritize clean charts of accounts, consistent cost codes, and disciplined job setup before building integrations. If the foundation is wrong, no amount of syncing will fix the output. Integrations are designed to reduce manual work, not hide problems.
We also assume systems will change. New jobs, new cost codes, new crews, new billing structures. Our approach is built around ongoing ownership, not one time setup. When something breaks, we fix the root cause at the system level so accounting, reporting, and dashboards remain reliable.
The goal is not more technology. The goal is fewer failures, cleaner data, and systems you can trust month after month
We integrate and support the core systems construction businesses rely on to run jobs, manage costs, process payroll, and report financial performance. Platforms are grouped by function to ensure data flows correctly across the entire finance stack.
Five of the most-requested QuickBooks integrations in construction. Each one gets its own dedicated service: dedicated mapping work, sync configuration, and reconciliation routines so your operations platform and your books finally tell the same story. Click any platform below to read exactly what we fix and how.
For HVAC, plumbing, electrical, and field service contractors. Sales tax, deferred revenue, technician labor, and multi-location tracking — fixed.
Read MoreFor commercial GCs and large builders. CSI cost codes, commitments as POs, change orders, and AIA billing with retainage — reconciled cleanly to QuickBooks.
Read MoreFor custom home builders, remodelers, and residential GCs. Estimates to invoices, change orders, portal payments, and allowances — mapped as proper job costs.
Read MoreFor trade subcontractors and specialty contractors. Multi-phase jobs, AIA billing with retainage, aligned cost codes, and 1099 vendor setup — done right.
Read MoreFor lawn care, pest control, cleaning, and small field-service businesses. Customer dedupe, recurring revenue, tip handling, and jurisdictional sales tax — all configured.
Read MoreNeed an integration we don't list above? Talk to us — we work with Foundation, Sage 100, Bill.com, Ramp, and most major construction-finance platforms.
Systems Integration
Testimonials from construction businesses we support with ongoing accounting and bookkeeping.
"FinTruction is the only bookkeeping team we've found that truly understands construction accounting and WIP reporting. They took six months of messy data, cleaned our financials, and showed us exactly where we were profitable and where we were leaking money. Their attention to detail and responsiveness is unmatched. They are a true partner."
- Job costs finally lined up
- Cash flow stopped jumping around
- WIP and retainage handled correctly
- Problems caught before they turned into losses
"We were running multiple jobs, and the numbers never lined up. FinTruction went back, cleaned everything, fixed our job costing, and set up WIP properly. Now I can open the reports and actually understand where each job stands."
"What stood out was that they already understood construction. Job costing, retainage, payroll, nothing needed explaining. The books are clean every month, and the reports are consistent, which makes planning a lot easier."
"Before this, we were mostly reacting. Now we know what's coming in, what's still owed, and which jobs are doing well. Cash flow is clearer, and there's a lot less stress around the numbers."
This service follows a structured, repeatable process focused on system reliability.
Finance systems only matter if the data they produce can be trusted. This service exists to make sure every other finance function can do its job properly.
For accounting, integrated systems ensure transactions, payroll, job costs, and billing flow cleanly into the general ledger. This reduces manual corrections, reconciliation issues, and month end delays.
For controller services, reliable integrations allow job margins, WIP, and reconciliations to be reviewed and validated without chasing data across systems. Oversight becomes about accuracy and control, not cleanup.
For CFO services, clean system level data enables forecasting, cash flow planning, modeling, and decision support. Strategy only works when the underlying data is consistent and dependable.
By owning the finance tech stack, this service removes system related noise so accounting, controller, and CFO work can focus on insight, oversight, and decisions rather than fixing broken integrations.
This service is designed for construction businesses that want proactive tax planning and reliable compliance.
Pricing for finance systems and integrations is structured around an ongoing monthly engagement.
Scope is driven by the number of systems in use, integration complexity, volume of data flowing between platforms, and the level of ongoing monitoring and optimization required. Businesses with multiple construction platforms, payroll systems, and reporting tools typically require broader support.
One time setup or integration fees may apply during onboarding to design mappings, configure systems, and validate data before ongoing maintenance begins.
Platforms We Work With
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Common questions from construction businesses considering ongoing accounting and bookkeeping support
We provide construction finance systems and integrations that connect your operational tools to your accounting system. Most commonly, we integrate QuickBooks Online, Foundation, ServiceTitan, and Knowify so job costing, billing, payroll, and expenses flow correctly into your general ledger. This creates reliable construction financial reporting you can trust.
Yes. We integrate ServiceTitan with QuickBooks Online so invoices, payments, customers, job costs, and service revenue sync cleanly. We also set up mapping so jobs and cost codes align correctly, which reduces manual cleanup and improves job costing accuracy across service and project work.
Yes. We integrate Knowify with QuickBooks Online to support job costing, estimates, progress billing, and project tracking. We ensure job setup, cost codes, and customer mapping are consistent so Knowify data posts to the right jobs in QuickBooks, improving contractor bookkeeping and construction reporting.
Yes. We support Foundation system integration and configuration so job costing, WIP, and construction reporting remain accurate. If you use Foundation alongside other tools, we help align job structures, cost types, and workflows so your financial data stays consistent across systems.
We start with job and cost code alignment across QuickBooks Online, ServiceTitan, Foundation, and Knowify. Then we configure integration rules so labor, materials, subcontractors, and overhead allocations post correctly. We also validate postings with system-to-ledger reconciliation so job costing stays clean and reliable.
We provide ongoing integration monitoring and error resolution. If the sync breaks, we identify the root cause, fix mapping issues, resolve failed transactions, and revalidate the data in the accounting system. This prevents reporting errors, broken reconciliations, and job costing drift.
Yes. Many contractors run multiple tools at once. We set up a construction finance stack where systems like ServiceTitan, Knowify, payroll, and spend tools feed into QuickBooks Online or Foundation without duplicate entries or mismatched data. The goal is one clean source of truth for construction accounting.
We validate integrations by reconciling system outputs to the general ledger, reviewing job cost postings, testing billing and payment flows, and confirming payroll and AP mapping. We also run reporting checks to confirm job profitability reports and dashboards match actual accounting data.
It is an ongoing finance systems and integration support service. Construction systems change constantly, new jobs, cost codes, workflows, crews, billing structures. We maintain and update the integrations so the finance stack stays reliable, and construction reporting stays accurate month after month.
Construction job costing and WIP reporting only work when the underlying data is consistent. By integrating QuickBooks Online, Foundation, ServiceTitan, and Knowify correctly, job costs post accurately, revenue aligns with progress, payroll allocates properly, and reconciliations tie out. This results in cleaner financials, more accurate WIP, and reporting that supports real decision-making.
Schedule a free consultation. We'll map your current finance stack, show you the broken links between your operations platform, accounting, and payroll, and lay out exactly what it takes to fix them. Zero commitment.