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Transaction coding to job and cost code
Every bank and card transaction categorized to the right account, job, and cost code so job costing is accurate, not approximate.
Procore runs your projects. It does not close your books. We are construction bookkeepers who actually work inside Procore, so your reconciliations, AP, AR, payroll, and monthly close all line up with the budget and committed costs you already track on every job.
Procore is one of the best construction management platforms there is. It shows budget versus committed cost on every job, tracks change orders and owner invoices, and gives you a real-time over/under view that most contractors never had before. None of that is the same thing as having your books closed.
Procore has no general ledger. It does not reconcile your bank and credit card accounts, it does not code every transaction that hits those accounts, it does not manage accounts payable and accounts receivable, it does not run payroll, and it does not produce a profit and loss statement and balance sheet you can hand to a lender, a surety, or the IRS. Those are accounting jobs, and they live in QuickBooks. If you want the detail on that line, see does Procore replace QuickBooks.
So you end up with two sets of numbers: what Procore says a job has committed and spent, and what your books say actually moved through the bank. When those two do not agree, your job-cost reports cannot be trusted, and you find out the hard way at tax time or when a project finishes upside down. The fix is a real monthly close, run by someone who knows construction and knows Procore, that reconciles the books back to the field. That is what this service is.
Every month we run a complete close on your QuickBooks file, then tie it back to Procore so the two systems tell the same story. Here is what that involves for a contractor running jobs in Procore.
We code every transaction in your bank and credit card feeds to the right account, job, and cost code. For a construction company that means costs land against the correct job and the correct cost code, not a generic "materials" or "subcontractor" bucket, so job costing actually means something. Misfiled transactions are the number one reason job-cost reports come out wrong.
Every bank account, credit card, and line of credit is reconciled to the statement, every month. This is the step Procore cannot do and the step that proves the books are complete. If it is not reconciled, it is not closed.
We enter and track vendor and subcontractor bills, keep them tied to the right commitment and cost code, and track retainage payable so you are not over-releasing money you still hold. When the Procore to QuickBooks connection is in play, we make sure committed costs and bills post cleanly, which is the heart of Procore and QuickBooks integration help.
We track what you have billed and what you are owed, including AIA-style progress billing, schedule of values draws, and retainage receivable. Cash flow in construction lives or dies on draws and retention, so we keep AR current and visible instead of buried.
We make sure payroll is recorded correctly and labor costs land on the right jobs and cost codes, including burden, so labor shows up in your job costs and not just as a lump on the P&L. We coordinate with your payroll provider on certified and prevailing-wage jobs. Procore can capture field timecards, but it does not calculate paychecks or remit taxes, which is covered in can Procore do payroll.
For contractors who need it, we maintain a work in progress schedule: costs to date, estimated cost to complete, percent complete, earned revenue, and over/under billing on each open job. This is the report your surety and your banker actually want, and it is built from a close that ties to Procore, not guessed at.
We close the month and deliver a clean financial package: profit and loss, balance sheet, job-cost and over/under reporting, and the WIP schedule when you carry one. The job-cost numbers reconcile to your Procore budget and commitments, so for once the field and the books agree.
Trusted by 25+ Construction Businesses
One flat, predictable monthly engagement. No surprise invoices, no per-hour meter running while we fix your file.
Every bank and card transaction categorized to the right account, job, and cost code so job costing is accurate, not approximate.
Bank accounts, credit cards, and lines of credit reconciled to statement every month. The step that proves the books are complete.
Vendor and subcontractor bills entered, tracked, and tied to commitments, with retainage payable tracked so you do not over-release.
Owner invoices, AIA-style progress billing, schedule of values draws, and retainage receivable tracked and kept current.
Payroll recorded and labor, including burden, posted to the right jobs and cost codes. We coordinate certified and prevailing-wage payroll.
A work in progress schedule with percent complete, earned revenue, and over/under billing on each open job, for contractors who carry one.
The job-cost numbers in your books are tied back to your Procore budget and commitments so the field and the books finally agree.
P&L, balance sheet, job-cost and over/under reporting delivered to your inbox, plus a standing line to ask us what the numbers mean.
Most bookkeepers have never opened Procore. Most accountants who say they do construction have never structured a cost code budget in it, never mapped commitments to QuickBooks, and never had to explain why the Procore budget and the QuickBooks job cost report disagree. That gap is exactly where contractors lose money.
Construction accounting is its own discipline. A bookkeeper who does not understand job costing by cost code, committed cost versus direct cost, WIP and over/under billing, retainage receivable and payable, certified and prevailing-wage payroll, or AIA-style progress billing will produce a tidy-looking P&L that tells you nothing useful about whether your jobs are making money. Add Procore on top, and the wrong person will simply let the two systems drift apart.
We do both. We know construction accounting cold, and we work inside Procore every day. We understand the Procore to QuickBooks handoff, where the connectors help and where they break, and how the cost codes have to line up for any of it to be trustworthy. When the codes are the problem, we fix them in our Procore and QuickBooks cost code cleanup, and when the systems will not talk, that is why your Procore budget does not match QuickBooks. Bookkeeping is the ongoing service that keeps all of it clean once it is fixed. It is part of how we think about construction systems and integrations as one connected stack.
No chasing us for an update. A clean, complete package shows up, and we are on a standing call to walk you through it.
Trusted by 25+ Construction Businesses
Plenty of people will keep your books for less. Almost none of them will keep them in a way a Procore contractor can actually use.
| What you need | Generic bookkeeper | FinTruction |
|---|---|---|
| Understands construction job costing | Rarely | Every day |
| Has worked inside Procore | Almost never | Yes |
| Codes costs to job and cost code | Lumps into generic accounts | To the right code |
| Tracks committed cost and retainage | No | Yes |
| Maintains WIP and over/under | No | Yes, when you need it |
| Ties the books back to Procore | Does not know how | Built into the close |
| Handles certified and prevailing-wage payroll | Out of depth | Coordinated |
| Flat, predictable monthly fee | Often hourly and unpredictable | Flat monthly |
It starts with a free books Audit, so you see exactly what is wrong before you commit to anything.
We start with a free Audit of your QuickBooks file and how it lines up with Procore. We look at your chart of accounts, cost code structure, reconciliations, AP and AR, and where the books and the field have drifted apart. You get a clear, honest read on what is broken, with no obligation.
If the file is behind or the cost codes are a mess, we scope a one-time cleanup and catch-up to get you to a clean starting point. If the codes are the issue, that is our cost code cleanup work. We do not start monthly bookkeeping on a foundation we know is broken.
We agree on a flat, predictable monthly fee based on your number of jobs, accounts, and complexity. You know the number up front. No hourly meter, no surprise invoices when something needs attention.
We work remotely alongside your existing QuickBooks, Online or Desktop, and your Procore. No new software for you to learn and no need for us to be in your office. We fit into the systems you already run.
Every month we run the full close, tie it back to Procore, and deliver your financial package with a standing line to ask questions. You stay focused on building. We keep the field and the books in agreement.
Tell us how you run Procore and where the numbers stop making sense. We will Audit your books against your Procore jobs and show you exactly what is off and how we would fix it, at no cost and no obligation.
You keep your QuickBooks and your Procore. We bring the construction accounting and the monthly close that ties them together.
Get a Free Books AuditYes. Procore is project management software, not an accounting team. It tracks budget versus committed cost on each job, but it does not reconcile your accounts, code every transaction, manage AP and AR, run payroll, or close your month. A bookkeeper who understands both Procore and construction accounting keeps the field data and the books in agreement so your reports are actually correct.
A regular bookkeeper can keep a tidy P&L, but most have never opened Procore and do not understand construction job costing, committed cost, WIP, over and under billing, retainage, or certified payroll. We do construction accounting every day and work inside Procore, so we code costs to the right job and cost code and tie the books back to your Procore budget and commitments.
Yes. That is the point of the service. We reconcile the job-cost numbers in your books back to the budget and committed costs in Procore so the field and the accounting tell the same story. When the two systems agree, your over and under reports and your WIP schedule can finally be trusted.
Both. We work alongside your existing QuickBooks, whether it is Online or Desktop, and your existing Procore. There is no new software for you to learn. We fit into the systems you already run, remotely.
We review your QuickBooks file and how it lines up with Procore: your chart of accounts, cost code structure, reconciliations, AP and AR, and where the books and the field have drifted apart. You get a clear, honest read on what is broken before you commit to anything, with no obligation.
Yes. If your file is behind or the cost codes are a mess, we scope a one-time cleanup and catch-up to get you to a clean starting point before monthly bookkeeping begins. We do not start a monthly close on a foundation we know is broken.
We make sure payroll is recorded correctly and that labor costs, including burden, land on the right jobs and cost codes, and we coordinate with your payroll provider on certified and prevailing-wage jobs. Procore can capture field timecards, but it does not calculate paychecks or remit payroll taxes, so a payroll system is still part of the picture.
It is a flat, predictable monthly fee based on your number of jobs, accounts, and complexity. You know the number up front, with no hourly meter and no surprise invoices when something needs attention. The free Audit comes first so we can scope it accurately.
No. FinTruction is based in Coppell, Texas, and works with commercial general contractors, specialty subcontractors, and construction firms across the United States. Procore bookkeeping, cost code cleanup, and QuickBooks integration work are all handled remotely.
Real results from contractors we have helped untangle their books and systems.
They didn’t just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll. Every step, they broke it down in simple terms instead of burying me in accountant talk.
FinTruction rebuilt the whole thing from the ground up, with real job costing, work in progress, and retainage. They didn’t just hand me reports and disappear; they walked me through my numbers until I understood them.
Sahil and his team handle the bookkeeping and job costing for my painting business. They cleaned up my books and set up integrations that give me accurate, timely job costing with solid weekly data. Reliable, detailed, and genuinely invested in getting the numbers right.
FinTruction is the only bookkeeping team we’ve found that truly understands construction accounting and WIP reporting. They aligned our income and costs across 21 jobs and gave us full, monthly transparency. Fast, accurate, and an indispensable partner.
When I came to FinTruction I had no financial structure. No job costing, no WIP tracking, books behind. They did a full cleanup and rebuilt job costing and WIP tracking in QuickBooks. Now I know what’s billed, what’s owed, and where every job stands.
A couple of minutes from a contractor we support, sharing what working with FinTruction has been like and what changed once their numbers finally made sense.
Start with a free books Audit. We will show you exactly where your books and your Procore numbers fall apart, and how we would fix it. No obligation.
