Moonz General Contracting came to us with QuickBooks books that disagreed with the bank by nearly $129K, total assets showing a negative balance, and the owner sitting on payroll by mistake. We rebuilt the foundation and gave him numbers he could finally trust.
Moonz General Contracting
| On the books | Before | After |
|---|---|---|
| Total assets on the books | -$85,827.52 | $52,446.84 |
| Checking: books vs. the bank | ~$129K off | Reconciled |
| Money left uncategorized | ~$12K | $0 |
| Owner paid through payroll (W-2) | Yes | Owner draws |
Moonz General Contracting is a remodeling and general contracting business in South Portland, Maine. Like a lot of contractors, the owner kept the work moving and let the accounting slide, until he was several years behind with no real idea which jobs were profitable or what the business actually earned.
The file was running on QuickBooks' generic default setup, on a cash basis, with years of unreviewed activity piled up. The result was a set of financials no lender, CPA, or owner could rely on.
The main checking account showed roughly −$82K in QuickBooks while the bank actually held about $47K. Nothing was reconciled.
The balance sheet reported a negative total-asset balance, a number that is simply impossible for an operating business.
Roughly $11K was parked in an "Uncategorized Asset" and another ~$1K in "Uncategorized Expense," with no idea what they were.
Throwaway bank accounts like "Cash," "cashapp," and "check" cluttered the ledger and split the same money in different places.
The owner was running himself through payroll on a W-2, a compliance risk for the entity. We also caught under-withholding and a missing employee W-2.
More than $100K of job materials sat in operating expenses instead of cost of goods sold, so gross margin was meaningless.
On the checking account alone, the books and the bank disagreed by a ~$129K gap.
We did not just categorize transactions. We rebuilt the accounting foundation around how a remodeling business actually operates, then caught the file all the way up.
We designed a numbered, construction-specific chart of accounts that matches how he bids and runs jobs, replacing QuickBooks' generic default list and the junk accounts.
We tied the 2024 opening figures back to his real financials so the cleanup started from a correct, verifiable baseline instead of guesswork.
We reconciled every bank and card account, cleared the uncategorized balances, moved job costs into COGS, and fixed the payroll and tax-withholding issues.
Reconciled to the pennyWe produced clean, accrual-basis financial statements with a real cost of goods sold, a true gross profit, and a bottom line that reflects reality.
We scheduled a call and went through everything together in plain English, so he understood what his statements were telling him about the business.
With the foundation fixed, we now keep the books current every month and run payroll, so the file never falls behind again.
OngoingOnce every account was reconciled and costs were classified correctly, the real picture emerged: an accurate, accrual-basis bottom line the owner can finally run the business on.
The old file did not show a different business, it showed the same one described badly. Moving job materials out of operating expenses and into cost of goods sold is what made margins readable again.
"Before" figures are what the original cash-basis file reported. They were unreliable because costs were misclassified and the file was never reconciled.
The cleanup was only the starting line. Today the books stay current on a fixed cadence and run off a documented SOP, so the file never falls behind again.
Honestly, I put off dealing with my books for years. I run a remodeling business in South Portland, Maine, and between kitchens, bathrooms, basements, and decks, the financial side always landed last on the list. By the time I reached out to FinTruction I was several years behind and had no clue what my business was actually profiting.
What got me was they did not just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, straightened out my tax prep, and now stay on top of my monthly bookkeeping and payroll. Every step, they broke it down in simple terms instead of burying me in accountant talk.
If you are a general contractor or remodeler who has fallen behind on the numbers, this is the construction accounting team I would point you to.
Google review
Whether you are a few months or a few years behind, we will reconcile what is broken, rebuild your chart of accounts around how you actually run jobs, and hand you financials you can trust. Free consultation, zero commitment.
