Construction bookkeeping services built for Miami contractors
FinTruction provides construction bookkeeping in Miami for general contractors, subcontractors, concrete companies, HVAC contractors, roofers, electricians, plumbers, and specialty trades operating across Miami-Dade County and South Florida. Our contractor bookkeeping services include daily transaction recording, bank reconciliations, accounts payable and receivable management, payroll tracking, retainage bookkeeping, and monthly financial statements tailored to the Miami construction market.
Construction bookkeeping is not the same as bookkeeping for a retail store or a tech company. Miami contractors deal with job-level cost tracking, retainage, progress billing, subcontractor payments, hurricane-resistant construction requirements, and multi-project cash flow management. A general bookkeeper will not catch the financial issues that sink construction companies.
The foundation of accurate construction bookkeeping is recording every transaction to the right job, the right cost code, and the right account. We handle daily transaction entry so your books are always current and every dollar is tracked at the project level.
Miami contractors manage dozens of vendor and subcontractor relationships across multiple projects, from high-rise developments in Brickell to residential construction in Coral Gables. We keep your accounts payable organized, ensure bills are coded to the correct jobs, and help you stay on top of payment schedules so you maintain strong vendor relationships and avoid late payment penalties.
Getting paid on time is the lifeblood of every construction company. We manage your accounts receivable, prepare progress billing submissions, track retainage held by clients, and follow up on outstanding invoices so your cash flow stays healthy.
Unreconciled books are unreliable books. We reconcile every bank account, credit card, and line of credit monthly so your financial statements are accurate and your CPA gets clean numbers at year-end.
Labor is the largest expense for most Miami construction companies. We ensure payroll costs are allocated to the correct projects so your job costing reports reflect actual labor burden per job, not just company-wide averages.
Every month you will receive clean, accurate financial statements that show you exactly how your construction company is performing. These reports are formatted for construction and ready for your CPA, bank, or bonding company.
Every construction platform claims to have a "QuickBooks integration." Most break the moment your books need to be accurate. Sales tax mismaps, retainage disappears, change orders create duplicates, and job costing reports stop matching project reality. We fix the integration so your software, your books, and your job‑level numbers all tell the same story.
Also work with Foundation, Sage 100, Bill.com, ADP, Gusto, Ramp, and more. See all platforms we integrate →
Our construction bookkeeping services support contractors and specialty trades of all sizes across Miami-Dade County and South Florida. Whether you run a crew of five or manage a multi-million dollar operation, we keep your books clean and job-level accurate.
Are You a Contractor in Miami?
Get Clean Books and Financial ClarityMiami is the only US region currently showing rising AIA billings, and the construction pipeline reflects that momentum. Mega-projects like the $3 billion Little River development, luxury condo towers across Brickell and Edgewater, and ongoing hurricane-hardening infrastructure work are driving record construction activity across Miami-Dade County.
With this volume of construction activity comes financial complexity. Miami contractors manage dozens of active jobs, hundreds of vendor relationships, and thousands of transactions every month. International developer partnerships add multi-currency considerations, and Miami-Dade county-specific permit fees and impact fees create additional cost tracking requirements that general bookkeepers miss.
Accurate bookkeeping is not just about compliance. It is the foundation that supports job costing, WIP reporting, bonding applications, tax planning, and every financial decision your construction company makes. When your books are wrong, everything built on top of them is wrong too.
FinTruction provides construction bookkeeping in Miami that keeps your financial records clean, current, and coded to the job level. We understand the pace and scale of the South Florida construction market and build bookkeeping systems that keep up with it.
Florida Construction Lien Law (Chapter 713): Subcontractors and material suppliers must serve a Notice to Owner within 45 days of first providing labor or materials. Our bookkeeping tracks project start dates, amounts billed, and payments received by project so your lien rights are protected and documented at all times.
Florida Sales Tax on Materials: Florida charges a 6% state sales tax on construction materials plus a Miami-Dade county surtax. Our bookkeeping separates taxable material purchases from labor and subcontractor costs so sales tax compliance is built into your daily records and you are not overpaying or underreporting.
No State Income Tax: Florida has no state income tax, which simplifies payroll withholding. However, contractors must still track federal payroll obligations, workers compensation allocations, and unemployment insurance by project. Our bookkeeping ensures labor burden is accurately calculated and allocated at the job level.
1099 Reporting for Subcontractors: Contractors who pay subcontractors $600 or more annually must issue 1099-NEC forms. Our bookkeeping processes track every subcontractor payment by vendor and project throughout the year so 1099 preparation is accurate and on time.
Miami-Dade County Permit and Impact Fees: Miami-Dade charges permit fees and impact fees for transportation, parks, schools, fire rescue, and utilities that vary by project type and location. Our bookkeeping codes these fees to the correct job and cost category so they are accurately reflected in your project budgets and profitability reports.
Unlike general bookkeeping firms, we work exclusively with construction companies and understand the financial workflows that contractors depend on.
FinTruction provides construction bookkeeping in Miami using the software your company already runs. We connect your accounting platform, construction management tools, and payroll systems so every transaction flows into your books accurately.
We configure and maintain QuickBooks Online and QuickBooks Desktop specifically for construction companies in Miami. Your chart of accounts, job costing classes, and invoicing templates are set up to handle construction workflows from day one.
Need QuickBooks Set Up for Construction?
We integrate your bookkeeping system with the construction management tools your team uses daily so financial data flows accurately without manual re-entry.
FinTruction provides construction bookkeeping and accounting services across major cities in Florida. Select your city below to learn more about our contractor bookkeeping and job costing services in your area.
Miami contractors face unique financial complexities including hurricane-resistant construction requirements, Miami-Dade county-specific permit and impact fees, multi-currency transactions with international developers, and Florida Construction Lien Law compliance. A general bookkeeper will not understand how to track these construction-specific costs at the job level.
Florida has no state income tax, which simplifies payroll withholding compared to other states. However, contractors still need to track Florida sales tax on materials at the 6% state rate plus Miami-Dade county surtax, manage federal payroll obligations, and maintain accurate job cost records. Proper bookkeeping ensures you capture the tax advantages without missing compliance requirements.
Under Florida Construction Lien Law Chapter 713, subcontractors and material suppliers must serve a Notice to Owner within 45 days of first providing labor or materials. Your bookkeeping must track the date work begins on each project, amounts billed, and payments received by project to protect your lien rights and document compliance.
Yes. Luxury condo and high-rise construction in Brickell, Downtown, and Edgewater involves complex draw schedules, large retainage balances, multiple subcontractor tiers, and expensive materials that require detailed tracking. We set up job costing structures that track costs by unit, phase, and trade so you have full visibility into project-level profitability.
Miami-Dade County charges impact fees for transportation, parks, schools, fire rescue, and water and sewer that vary by project type and location. We code these fees to the correct job and cost category so they are accurately reflected in your project budgets, progress billing, and profitability reports.
Yes. Miami's construction market involves significant international investment. We handle the bookkeeping complexities that come with international developer partnerships including multi-currency payment tracking, foreign entity documentation, and proper recording of deposits and draw schedules from international funding sources.
Pricing depends on transaction volume, number of active jobs, payroll complexity, and reporting needs. Most Miami contractors find outsourced construction bookkeeping more cost-effective than hiring a full-time in-house bookkeeper because they get construction industry expertise included. Contact us for a free consultation and custom quote.
Yes. We handle mid-year transitions regularly. We reconcile your books from the beginning of the fiscal year to the transition date, clean up any miscoded transactions, and set up proper job costing going forward. Most Miami contractor transitions are completed within two to four weeks with no disruption to your operations.
Ready for Professional Construction Bookkeeping?
If you are searching for construction bookkeeping in Miami, contractor bookkeeping services, or help getting your books clean and job-level accurate, FinTruction is ready to help your construction business gain financial clarity.
Looking for professional construction accounting in Miami? Fill out the short form below and our contractor bookkeeping team will contact you within 24 hours.