Job-coded, current books for Orlando contractors, closed on a fixed date every month
Orlando builds on a tourism clock. Resort renovations, hotel towers along International Drive, theme-park attraction work, and convention-center jobs bill in large draws timed to the season, while subdivisions off the I-4 corridor close lots in waves. Money arrives in lumps and leaves in a steady stream of subcontractor and supplier bills, so cash can look flush the week a draw clears and thin three weeks later. The real problem is that the record-keeping runs a beat behind at exactly the moment you need to read cash: retainage sits uncounted, a resort draw lands on the wrong phase, and a backlog of unposted payables hides how tight the month actually is. A bookkeeper who treats a contractor like a retail shop files all of it as generic income and expense and never surfaces the timing. FinTruction works only on construction books for Orlando contractors: each cost posted to the job and phase it belongs to, draws and retainage entered as they happen, AP and AR managed, subcontractor payments and 1099s tracked, QuickBooks kept construction-ready, and a real monthly close delivered on a set date. We support general contractors, concrete and site crews, mechanical trades, hospitality and theme-park builders, remodelers, and specialty subs across Orange, Seminole, and Osceola counties.
On the ground
Orlando construction bookkeeping
Bookkeeping for an Orlando construction company looks nothing like bookkeeping for a storefront or an office. Between seasonal draw billing on hospitality and theme-park work, retainage held for months, subcontractor payments spread across dozens of vendors, and payroll that has to land on the right job, a general bookkeeper posts it wrong. Records that read cash correctly are the foundation everything else stands on.
They didn’t just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll. Every step, they broke it down in simple terms instead of burying me in accountant talk.
FinTruction rebuilt the whole thing from the ground up, with real job costing, work in progress, and retainage. They didn’t just hand me reports and disappear; they walked me through my numbers until I understood them.
Sahil and his team handle the bookkeeping and job costing for my painting business. They cleaned up my books and set up integrations that give me accurate, timely job costing with solid weekly data. Reliable, detailed, and genuinely invested in getting the numbers right.
FinTruction is the only bookkeeping team we’ve found that truly understands construction accounting and WIP reporting. They aligned our income and costs across 21 jobs and gave us full, monthly transparency. Fast, accurate, and an indispensable partner.
When I came to FinTruction I had no financial structure. No job costing, no WIP tracking, books behind. They did a full cleanup and rebuilt job costing and WIP tracking in QuickBooks. Now I know what’s billed, what’s owed, and where every job stands.
A couple of minutes from a contractor we support, sharing what working with FinTruction has been like and what changed once their numbers finally made sense.
Reliable books start with posting every dollar to the right job, phase, and cost code the day it moves. We handle daily entry so your QuickBooks stays current and you can read where each Orlando job stands at any point in the month, not only after the close.
If your file is a tangle or you are months behind, we fix it. Plenty of Orlando contractors arrive with miscoded costs, undeposited funds parked for months, draws posted to the wrong job, and no real job costing. We rebuild the file for construction and bring every account current so the numbers mean something again.
Orlando general contractors run dozens of subcontractor and supplier relationships on a single hospitality or residential job. We keep AP organized, code each bill to the right job, and stay ahead of due dates so vendor relationships hold, late fees are avoided, and year-end 1099 records are already built.
On Orlando resort, hotel, and convention-center work, getting paid means multi-draw billing with retainage held for months. We record every progress draw and AIA pay application accurately, track retainage receivable by project, and watch the aging so a slow draw shows up in the books before it shows up in your bank balance.
Labor is the biggest line for most Orlando builders, and it only tells the truth when it is coded to the right job. We record payroll, allocate labor to projects and cost codes with full burden, and keep the documentation federal transit and infrastructure work demands under Davis-Bacon.
Every month you get a construction-formatted statement package on a fixed date, fully reconciled and ready for your CPA, bank, or surety. No waiting weeks past a draw to find out how the business actually did.
Every construction platform claims to have a "QuickBooks integration." Most break the moment your books need to be accurate. Sales tax mismaps, retainage disappears, change orders create duplicates, and job costing reports stop matching project reality. We fix the integration so your software, your books, and your job‑level numbers all tell the same story.
Also work with Foundation, Sage 100, Bill.com, ADP, Gusto, Ramp, and more. See all platforms we integrate →
A general bookkeeper can record transactions. Construction accounting is a different job.
| What you need | Generic local bookkeeper | FinTruction |
|---|---|---|
| Job-level costing | Lumps all jobs into one P&L | Cost codes and margin per project |
| WIP & revenue recognition | Cash-basis, no WIP schedule | Monthly WIP with over/underbilling |
| Retainage tracking | Buried in AR/AP, often missed | Tracked receivable & payable by contract |
| Bonding & lender packages | Not equipped to produce them | Bonding-ready statements and backlog |
| Construction software | QuickBooks set up like a retail shop | QuickBooks + integrations tuned for contractors |
Orlando runs one of the busiest construction markets in the Southeast, and that pace is exactly what buries a contractor's books. Theme-park attraction and resort work at Disney, Universal, and SeaWorld, hotel and convention-center jobs along International Drive and the tourist corridor, Lake Nona and I-4 development, and a fast-growing wave of residential subdivisions across Orange, Seminole, and Osceola counties mean most builders are running several active jobs at once.
Each of those jobs throws off a stream of transactions: subcontractor bills, material runs, equipment rentals, progress draws, retainage held and released, and payroll split across projects. On hospitality work the draws are large and seasonal, so a single missed entry can throw off how much cash you think is free. Multiply that by a full slate of active jobs and the backlog grows faster than an owner can keep up with between site visits.
When the records slip, the damage is quiet but real. Cash decisions get made off stale numbers right after a draw, miscoded costs hide which jobs are actually losing money, 1099 season turns into a reconstruction project, and the year-end handoff to a CPA becomes an expensive cleanup. The work was profitable; the record-keeping is what put the company at risk.
FinTruction keeps Orlando contractors out of that hole. We match the pace of the market with a disciplined monthly process so your books stay current and coded to the job, and you always know how much cash is really yours between draws.
Florida applies 6 percent state sales tax plus the Orange County discretionary surtax to construction materials, and use tax can apply when tax was not collected at purchase. We separate taxable material purchases from labor and subcontractor costs in your records, so job costs are accurate and your filings are built from clean daily entries rather than reassembled at year-end.
Contractors who pay a subcontractor $600 or more in a year must issue a 1099-NEC. Our process records every subcontractor payment by vendor and job through the year and collects W-9s up front, so January filing is accurate instead of a last-minute reconstruction from bank statements.
Subcontractors and suppliers must serve a Notice to Owner within 45 days of first furnishing labor or materials, and lien rights depend on clean records of when work began, amounts billed, and payments received by project. Our bookkeeping maintains that project-level history so the documentation exists if a dispute arises.
On private jobs, owners generally must pay a proper payment application within 25 business days, and you must pay subs within a set window after you are paid, with late amounts accruing interest. We track payment timelines and AR aging in the books so slow draws are visible and your payment rights are documented.
Florida has no state personal income tax, which simplifies withholding, but construction employers must carry workers compensation, and those premiums are a real labor cost. We record workers comp and the rest of labor burden and allocate it by job so certified payroll and job costing both reflect the true numbers.
Our construction bookkeeping supports contractors and specialty trades across Orange, Seminole, and Osceola counties. Whether you run a small crew or manage phased hospitality and theme-park buildouts, we keep your books job-level accurate and current.
Are You a Contractor in Orlando?
Get Clean Books and Financial ClarityWe work only with construction companies, so we post your books the way contractors actually bill and get paid, not the way a general bookkeeper guesses.
FinTruction runs your construction bookkeeping in Orlando on the software you already use. We connect your accounting platform, field and project management tools, and payroll so transactions flow into current books without double entry.
We set up and maintain QuickBooks Online and Desktop specifically for Orlando contractors, so job costing, retainage, and progress invoicing are handled correctly from the first entry rather than bolted on later.
Need QuickBooks Cleaned Up for Construction?
We connect the tools your Orlando crews use in the field to your books so draws, costs, and payments flow through without manual re-entry.
Resort renovations, hotel towers along International Drive, and theme-park attraction work bill in large draws that arrive on a seasonal schedule, so cash lands in lumps while subcontractor and supplier bills go out steadily. On the bookkeeping side that means posting each draw to the right project and phase, recording retainage as it is withheld, and keeping payables current so the numbers show how much cash is actually free between draws rather than how much cleared last week.
Yes. QuickBooks cleanup and catch-up is one of the most common reasons Orlando contractors call us. We rebuild the chart of accounts for construction, correct miscoded costs and undeposited funds, set up job costing items and classes, fix draw and retainage entries, and reconcile back through the year so you can trust the file again. After that a disciplined monthly process keeps it accurate.
Yes. On theme-park and hospitality jobs a general contractor can run dozens of subs at once. We record every subcontractor payment against the correct job and vendor through the year, collect W-9s up front, and flag anyone paid $600 or more so 1099-NEC filing in January is accurate instead of a scramble rebuilt from bank statements.
Phased resort, hotel, and convention-center work uses multi-draw and AIA-style billing with retainage held for months. We enter each progress draw and pay application against the right phase, record retainage receivable as it is withheld and retainage payable on what you hold from subs, and track release schedules so nothing is lost between draws. That keeps your balance sheet honest for the bank and bonding company.
Florida charges 6 percent state sales tax plus the Orange County discretionary surtax on construction materials, and Florida has no state personal income tax. We separate taxable material purchases from labor and subcontractor costs in your records so use-tax exposure is clear, job costs are accurate, and your filings are built from clean daily entries rather than reconstructed at year-end.
Catch-up bookkeeping is a core service. We reconcile forward from your last clean month, recategorize transactions to the correct jobs and cost codes, sort out subcontractor and material payments and retainage, and hand your CPA a finished set of books. Most Orlando contractors who are three to nine months behind are current within two to four weeks with no disruption to the crews.
We work with contractors across Orange, Seminole, and Osceola counties, including Orlando, Kissimmee, Winter Garden, Winter Park, Sanford, Lake Mary, and the Lake Nona and I-4 growth corridors. Our bookkeeping is fully remote, so we support builders anywhere in Central Florida without needing to visit your office.
Bookkeeping is the day-to-day work: coding costs to jobs, entering draws and retainage, reconciling accounts, managing AP and AR, and producing monthly statements. Accounting builds on those books with WIP reporting, revenue recognition, tax planning, and CFO-level analysis. Many Orlando contractors start with bookkeeping for reliable records, then add construction accounting in Orlando as they grow. We provide both.
FinTruction provides construction bookkeeping and accounting across major cities in Florida. Select your city to learn more about our contractor bookkeeping and job costing services in your area.
Beyond the day-to-day books, we also run job costing, WIP schedules, tax planning, and CFO support for Orlando contractors.
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If you are searching for construction bookkeeping in Orlando, QuickBooks cleanup, or catch-up bookkeeping to get your contractor books back on track, FinTruction is ready to help your business gain financial clarity.
Looking for professional construction accounting in Orlando? Fill out the short form below and our contractor bookkeeping team will contact you within 24 hours.
