Construction bookkeeping services built for NYC contractors
FinTruction provides construction bookkeeping in New York City for general contractors, subcontractors, high-rise contractors, union contractors, concrete companies, HVAC contractors, electricians, plumbers, and specialty trades operating across the five boroughs and the greater NYC metropolitan area. Our contractor bookkeeping services include daily transaction recording, bank reconciliations, accounts payable and receivable management, payroll tracking, retainage bookkeeping, and monthly financial statements tailored to the New York City construction market.
New York City is the most complex construction market in the United States. With over 9,239 permits, the highest construction wages nationally, NYC-specific taxes, prevailing wage requirements, and strict safety training mandates, NYC contractors face financial complexity that general bookkeepers simply cannot handle.
The foundation of accurate construction bookkeeping is recording every transaction to the right job, the right cost code, and the right account. We handle daily transaction entry so your books are always current and every dollar is tracked at the project level.
NYC contractors manage dozens of vendor and subcontractor relationships across multiple projects in the five boroughs. We keep your accounts payable organized, ensure bills are coded to the correct jobs, and help you stay on top of payment schedules so you maintain strong vendor relationships and avoid late payment penalties.
Getting paid on time is the lifeblood of every construction company. We manage your accounts receivable, prepare progress billing submissions, track retainage held by clients, and follow up on outstanding invoices so your cash flow stays healthy.
Unreconciled books are unreliable books. We reconcile every bank account, credit card, and line of credit monthly so your financial statements are accurate and your CPA gets clean numbers at year-end.
Labor is the largest expense for most New York City construction companies, especially with the highest construction wages in the nation. We ensure payroll costs are allocated to the correct projects so your job costing reports reflect actual labor burden per job, not just company-wide averages.
Every month you will receive clean, accurate financial statements that show you exactly how your construction company is performing. These reports are formatted for construction and ready for your CPA, bank, or bonding company.
Every construction platform claims to have a "QuickBooks integration." Most break the moment your books need to be accurate. Sales tax mismaps, retainage disappears, change orders create duplicates, and job costing reports stop matching project reality. We fix the integration so your software, your books, and your job‑level numbers all tell the same story.
Also work with Foundation, Sage 100, Bill.com, ADP, Gusto, Ramp, and more. See all platforms we integrate →
Our construction bookkeeping services support contractors and specialty trades of all sizes across the five boroughs and the greater NYC metropolitan area. Whether you run a crew of five or manage a multi-million dollar operation, we keep your books clean and job-level accurate.
Are You a Contractor in New York City?
Get Clean Books and Financial ClarityNew York City is the largest and most complex construction market in the United States. With over 9,239 construction permits issued annually and the highest construction wages in the country, NYC contractors face a level of financial complexity that exists nowhere else. Major projects like Hudson Yards Phase 2 and the Penn Station redevelopment are driving billions in commercial and infrastructure spending.
With this volume of construction activity comes extraordinary financial complexity. NYC contractors manage dozens of active jobs, hundreds of vendor relationships, and thousands of transactions every month across the five boroughs. Add in NYC-specific taxes, prevailing wage requirements, and SST compliance costs, and the bookkeeping burden multiplies.
Accurate bookkeeping is not just about compliance. It is the foundation that supports job costing, WIP reporting, bonding applications, tax planning, and every financial decision your construction company makes. When your books are wrong, everything built on top of them is wrong too.
FinTruction provides construction bookkeeping in New York City that keeps your financial records clean, current, and coded to the job level. We understand the pace, regulations, and financial demands of the NYC construction market and build bookkeeping systems that keep up with it.
NYC Business Corporation Tax: Construction companies incorporated in New York City are subject to the NYC Business Corporation Tax in addition to state corporate taxes. Our bookkeeping ensures revenue and expenses are properly allocated between NYC and non-NYC projects so your city tax filings are accurate and defensible.
NYC Unincorporated Business Tax: Sole proprietors, partnerships, and LLCs operating construction businesses in NYC must pay the Unincorporated Business Tax. Our bookkeeping maintains the job-level financial records needed to calculate UBT obligations accurately and support deductions during a city audit.
NY State Income Tax and Prevailing Wage: New York's graduated income tax reaches up to 10.9%, and public construction projects require prevailing wage compliance. Our bookkeeping tracks wage rates, hours by project, and fringe benefit payments so certified payroll reports are accurate and your tax deductions are fully documented.
NY Mechanic's Lien Law: Under NY Lien Law, contractors in New York City must file a mechanic's lien within 8 months of last furnishing labor or materials. Our bookkeeping maintains project-level records of contract amounts, billings, payments received, and outstanding balances that support lien filings when payment disputes arise.
NYC Sales Tax on Materials: New York City's combined sales tax rate is 8.875%. Contractors must track taxable material purchases accurately. Our bookkeeping separates taxable material purchases from labor and subcontractor costs so sales tax compliance is built into your daily records.
Unlike general bookkeeping firms, we work exclusively with construction companies and understand the financial workflows that contractors depend on.
FinTruction provides construction bookkeeping in New York City using the software your company already runs. We connect your accounting platform, construction management tools, and payroll systems so every transaction flows into your books accurately.
We configure and maintain QuickBooks Online and QuickBooks Desktop specifically for construction companies in New York City. Your chart of accounts, job costing classes, and invoicing templates are set up to handle construction workflows from day one.
Need QuickBooks Set Up for Construction?
We integrate your bookkeeping system with the construction management tools your team uses daily so financial data flows accurately without manual re-entry.
FinTruction provides construction bookkeeping and accounting services across major cities in New York. Select your city below to learn more about our contractor bookkeeping and job costing services in your area.
Not Seeing Your City?
We serve contractors across all of New York State
New York City issued over 9,239 construction permits and has the highest construction wages in the United States. NYC contractors deal with unique financial complexity including NYC Business Corporation Tax, Unincorporated Business Tax, prevailing wage on public projects, and strict Site Safety Training requirements. A general bookkeeper cannot handle these construction-specific and NYC-specific financial workflows.
NYC imposes its own Business Corporation Tax on top of New York State corporate taxes. Construction companies operating in the five boroughs must track NYC-sourced income separately and maintain records that support their city tax filings. Our bookkeeping ensures revenue and expenses are properly allocated between NYC and non-NYC projects for accurate tax reporting.
The NYC Unincorporated Business Tax applies to sole proprietors, partnerships, and LLCs operating in the city. Construction companies structured as pass-through entities must track their NYC business income and deductions accurately. Our bookkeeping maintains the job-level financial records needed to calculate UBT obligations and support deductions during an audit.
NYC public construction projects require prevailing wage compliance with detailed certified payroll reporting. Our bookkeeping tracks wage rates, hours by project, fringe benefit payments, and supplemental benefit contributions by worker and trade classification so certified payroll reports are prepared accurately and submitted on time.
Under NY Lien Law, contractors in New York City must file a mechanic's lien within 8 months of last furnishing labor or materials. Protecting lien rights requires accurate records of contract amounts, billings, payments received, and outstanding balances by project. Our bookkeeping maintains the project-level financial records that support lien filings when payment disputes arise.
Yes. Large-scale developments like Hudson Yards Phase 2 and Penn Station redevelopment involve complex multi-year contracts, phased billing, retainage schedules, and compliance requirements. We provide bookkeeping that tracks costs per project phase, manages progress billing for large contracts, and maintains documentation for both private and publicly funded components.
Pricing depends on transaction volume, number of active jobs, payroll complexity, and reporting needs. Most NYC contractors find outsourced construction bookkeeping more cost-effective than hiring a full-time in-house bookkeeper because they get construction industry expertise and NYC tax knowledge included. Contact us for a free consultation and custom quote.
Yes. We work with general contractors and subcontractors of all sizes operating across Manhattan, Brooklyn, Queens, the Bronx, and Staten Island. Subcontractor bookkeeping includes tracking job costs per project, managing AIA billing submissions, monitoring retainage held by general contractors, and ensuring 1099 compliance for your own sub-tier vendors.
Ready for Professional Construction Bookkeeping?
If you are searching for construction bookkeeping in New York City, contractor bookkeeping services, or help getting your books clean and job-level accurate, FinTruction is ready to help your construction business gain financial clarity.
Looking for professional construction accounting in New York City? Fill out the short form below and our contractor bookkeeping team will contact you within 24 hours.