Enter your schedule of values and this period's progress. The finished application and continuation sheet build themselves as you type, and we flag the errors that get pay apps rejected before you send it.
Application and continuation sheet, both built as you type
The calculator is free and open. Printing asks for your details once, and once only, then this job and every later one print without asking again.
Use the "Print or save as PDF" button on the page and fill in the short form first. It takes about fifteen seconds, it is asked once, and your figures stay exactly as you left them.
One row per line item. Previous work is work installed and billed on applications before this one. This period is work installed now. The two stored columns are material on site but not yet installed, which must never be counted in either work column: previously stored is material already billed as stored on an earlier application and still sitting there, and stored this period is material arriving now.
| Item | Description of work | Scheduled value | Previous work | This period | Previously stored | Stored this period | Completed & stored | % | Balance |
|---|
When previously stored material is installed, move its value out of previously stored and into this period on the same row. Completed and stored does not move, so the tie to the prior certificate holds, and the material stops being retained at the stored rate.
Only approved change orders belong here. Work you have started on a change order nobody has signed is not billable, and carrying it quietly is one of the most common ways a profitable job stops being one.
The printed application carries the certification statement, the signature and date lines, and the notary block, on the right of the summary page. An application sent without a signed certification comes back as fast as one that does not add up, so sign it before it goes out. Name and title are optional here; leave them blank and the document prints ruled lines to sign by hand.
Whether the notary block has to be completed depends on your subcontract. Many general contractors require a notarized application on every draw; others only on the first and the final. It prints either way, so an unused block costs you nothing.
Application and Certificate for Payment
Contractor and subcontractor version. Continuation sheet attached.
| To contractor | Project | Application no. Period start Period end |
Distribution to
Owner
Architect
Contractor
Field
Other
|
| From subcontractor | Subcontract for Subcontract date Project no. |
Subcontractor's application for payment
Application is made for payment, as shown below, in connection with the subcontract. The continuation sheet is attached.
| 1. | Original subcontract sum | 0.00 |
| 2. | Net change by change orders | 0.00 |
| 3. | Subcontract sum to date (line 1 ± 2) | 0.00 |
| 4. | Total completed and stored to date (column H) | 0.00 |
| 5. | Retainage: | |
| a. 0% of completed work (columns D + E) | 0.00 | |
| b. 0% of stored material (columns F + G) | 0.00 | |
| Total retainage (lines 5a + 5b) | 0.00 | |
| 6. | Total earned less retainage (line 4 less line 5) | 0.00 |
| 7. | Less previous certificates for payment | 0.00 |
| 8. | Current payment due | 0.00 |
| 9. | Balance to finish, including retainage (line 3 less line 6) | 0.00 |
Certification
I certify that the work described in this application has been performed under the subcontract identified above, that amounts certified on earlier applications have been received and applied to that work, that stored material billed here is on site and unused, and that the balance shown as current payment due is owed as of the period end date.
| Change order summary | Additions | Deductions |
|---|---|---|
| Total changes approved in previous months | 0.00 | 0.00 |
| Total approved this month | 0.00 | 0.00 |
| Total | 0.00 | 0.00 |
| Net changes by change order | 0.00 | |
Continuation Sheet
Contractor and subcontractor version
| The application and certificate for payment, containing the subcontractor's signed certification, is attached. Column K is used on contracts where a variable retainage rate may apply to individual line items. Amounts are stated in US dollars. | Application no. | Application date |
| Period start | Period end | |
| Project no. | ||
| A | B | C | D E | F G | H | I | J | K | ||
|---|---|---|---|---|---|---|---|---|---|---|
| Item no. | Description of work | Scheduled value | Work completed | Materials presently stored (not in D or E) | Total completed and stored to date (D+E+F+G) | % (H/C) | Balance to finish (C-H) | Retainage (if variable rate) | ||
| From previous applications | This period | From previous applications | Stored this period | |||||||
Your pay application prints the moment you submit. Nothing is emailed to you and you are not asked again on this browser.
They are about the paperwork not tying together. A rejected application does not get paid late, it gets paid next cycle, which is thirty days of payroll you still have to cover. These are the three that come back most often.
Line items have to total the subcontract sum to date, change orders included. When they drift apart, usually because a change order was added to the summary but never given its own line, the reviewer stops reading. This tool checks it on every keystroke and names the exact difference.
You cannot bill 110% of a line. If the work genuinely grew, the change order has to be approved and the scheduled value raised first. Billing through it instead is the single fastest way to have the whole application sent back.
Completed work and stored material are often held at different rates, and stored material must not appear in the work columns as well. Getting this wrong understates what you are owed, which is a mistake that quietly costs you rather than getting caught.
On most commercial jobs you do not send an invoice. You send a summary page showing what the contract is worth, what you have earned to date, what is being held back as retainage and what is therefore due this month, backed by a continuation sheet breaking the job into line items. Contractors call the pair a pay app, and general contractors, owners and lenders all expect the same column structure.
Both, always. They are a matched pair. The summary page only asserts a number; the continuation sheet is the evidence for it, and the summary's own line 4 is simply the continuation sheet's column H total carried across. A reviewer checks one against the other, so sending the summary on its own is itself a reason to get sent back. On a job with many line items the continuation sheet can run to several pages while the summary stays one.
Because contracts frequently hold a different rate on material sitting on site than on work actually installed, and some hold nothing at all on stored material. Tools that offer a single rate quietly force you to misstate one of the two.
No. Those are copyrighted documents published and licensed per use by the American Institute of Architects. What this tool produces is not an AIA document, is not a substitute for one, and is not affiliated with or endorsed by the AIA. It is our own application and continuation sheet, in our own wording, following the same column structure that general contractors, owners and lenders expect to receive. If your subcontract specifically requires the AIA forms, license them from the AIA and use this to work out the figures you will enter on them.
Every figure is calculated in your browser, and your work is saved in this browser so you can come back to it later. Clearing your browser data clears it.